• Managed CEO/Owner’s calendar, correspondence, and client communications; maintained organized filing systems. • Prepared reports, presentations, and documents related to JCI & CARF healthcare accreditation. • Coordinated travel, meetings, and corporate development activities. • Conducted research to support decision-making and handled confidential information with discretion. Family Relocation to HCMC, Vietnam Husband’s CEO Job in International Hospital Aug 2022 – Sep 2024 Senior Administration Officer Sodexo Onsite Services Remote Working – Pandemic Restrictions Mar 2020 – Jan 2022 ● Prepared Monthly Site Figures: Reconciliation of Purchase Requests, Delivery Notes and Meal Production. ● Processed payroll: Remotely prepared all documentation for accurate employee payments – 5 Google Sites ● Streamlined communication with staff to ensure pandemic restrictions & travel permits were adhered to. ● Recruitment Processes: Recruitment shortlisting in readiness of final phase of pandemic restrictions. ● Managed HR documentation: including welfare information and personal records. Senior Administration Officer & Warehouse Supervisor Sodexo Onsite Services (Assigned to American Express & Google) Metro Manila, Philippines Feb 2016 – Feb 2020 Duties and Responsibilities: ● Managed HR functions including payroll, recruitment, onboarding, training, and employee records. ● Led warehouse operations, overseeing inventory, shipping, staff performance, and compliance with safety standards. ● Coordinated with Finance, Supply Chain, and Quality Control to optimize workflows and boost efficiency. ● Resolved customer issues, conducted audits, and analyzed performance data to ensure timely and accurate deliveries. Family Relocation to Dubai, UAE to HCMC, Vietnam Husband’s CEO Job in International Hospital Aug 2014 – Jan 2016 Logistics Coordinator NMT International FZCO, DAFZA, Dubai, UAE. Mar 2013 – Jul 2014 Duties and Responsibilities: ● Coordinated container bookings, transportation, customs documentation, and shipment tracking. ● Managed the Managing Director’s calendar, travel, meetings, and expenses. ● Handled logistics data entry, driver schedules, and prepared invoices, reports, and purchase orders. Maternity Leave (2nd daughter) Nov 2012 – Feb 2013 Executive Administration/Receptionist (6-month Temp Contract) Kuehne & Nagel Logistics, Finance Department, Dubai, UAE. May 2012 – Nov 2012 Duties and Responsibilities: ● Calendar Management for Managing Director. ● Organized meetings, travel schedules, Expenses Management and logistics for Executives and clients. ● Prepared Local Purchase Orders (LPOs) and managed purchasing data. - Processed and tracked shipment documentation. - Coordinated with security, couriers, and vendors to ensure smooth operations. **Insurance Coordinator & Executive Assistant to GM** **Wooridul Spine Centre (A Mubadala Company),** Dubai, UAE. **Jun 2010 – Apr 2012** (Position relocating to Abu Dhabi) **Duties and Responsibilities:** - Prepared insurance cost estimates and approval documentation. - Monitored physiotherapy utilization and compiled monthly billing reports. - Provided administrative support within the Insurance Department, including liaison with patients. **Maternity Leave (1st daughter)** **Dec 2009 – May 2010** **Executive Administration/Receptionist** **Danzas Logistics (Subsidiary of DHL),** Dubai, UAE. **Oct 2008 – Nov 2009** **Duties and Responsibilities:** - Calendar management for Country Head of Danzas and other top executives. - Scheduled meetings, international travel, Expenses Management and logistics for company executives and clients. - Managed LPO preparation, data entry, and shipment tracking. - Coordinated with couriers and security for documentation and client access. **Administrative Assistant** **ADNH Compass,** **Rashid Hospital Trauma Center,** Dubai, UAE **Dec 2007 – Sep 2008** **Duties and Responsibilities:** - Supervised a team of 15+ staff, ensuring optimal performance and adherence to hospital protocols. - Allocated duties and managed staff schedules to maintain 24/7 operational coverage. - Monitored staff performance and compiled comprehensive reports for senior management.
