• Greeting and welcoming patients and other visitors to the clinic • Performing administrative work, schedules, Insurance, and assisting doctors • Processing patients’ files, and explaining the clinic’s policies • Answering patient questions and providing assistance and directions • Booking and confirming patients’ appointments • Utilizing medical office software (Clinic Minds and Tab10) for scheduling appointments • Responding to phone calls and emails • Ensuring the clinic is opened on time and supervising cleaning for a healthy environment. • Prioritizing and responding to emails • Maintaining personal and confidential records • Managing a calendar of appointments, taking notes at meetings • Arranging travel, itineraries and agendas • Preparing expense reports, memos, cheque payments, invoices, letters • Keeping office supply inventory fully stocked • Handling correspondence emails and faxes • Organizing courier services and relaying document information • Respecting privacy when dealing with sensitive documents • Controlled processes and practices for document management • Greeting guests, answering and directing phone calls, managing emails, scheduling appointments, maintaining records • Handling basic administrative duties such as data entry, filing, and ordering office supplies • Supporting security by monitoring visitor access and ensuring compliance with sign-in procedures • Prioritizing and responding to emails • Maintaining confidential records • Managing calendars, appointments, travel arrangements • Preparing expense reports and invoices • Document control and procurement • Greeting and assisting patients • Scheduling appointments • Assisting lawyers with legal documentation • Managing databases • Organizing meetings • Court payments, invoicing, and payroll, supplier evaluation and contract negotiation • Leadership, problem solving, general business knowledge • Communication (written and verbal), time management, adaptability and flexibility • Customer service orientation, up-to-date technology expertise, computer literate (MS and MAC) • Experience with Sage, Zoho Books, Dubai Court Portal, and other accounting/payables systems
